Get paid

1. 01

   What goes into an application for payment?

   The cumulative gross value of everything done so far, less the amount previously certified, less retention, which leaves the net application. Applications are numbered in sequence per job, so number four reads against number three rather than standing alone. The stage filters tell you what is out, what has been certified, what has been certified at a different figure and what is in dispute.

2. 02

   Which notice dates does Estimark track?

   The payment due date and the final date for payment on each application, the five-day window a payment notice has under section 110A, and the prescribed period for a pay less notice under section 111. A pay less notice entered after its period has run is refused rather than filed, because a late notice is ineffective and the notified sum stays payable in full. Getting that wrong is expensive in exactly one direction.

3. 03

   How is retention tracked and released?

   As a percentage on the job, deducted on each application and totalled as the amount held. Release follows the stages your contract sets, with the balance tied to the defects liability period where the contract does that. The point is that the held figure is visible per job all the way through, so the last slice gets asked for instead of quietly written off.

4. 04

   How does the certified figure become an invoice?

   The invoice follows the certified sum and stays linked to the same job, so the application and the invoice never drift apart. Invoicing, CIS deduction and the VAT reverse charge are the next step of this tour.

Application

Cumulative gross, less certified, less retention

Notices

Section 110A and section 111 dates tracked per application

Retention

Held per job, released on your contract’s stages

CIS deductions come off the labour element of a subcontractor’s payment and nothing else, so Estimark takes materials, VAT, plant the subcontractor hired in and the CITB levy out of the base before it deducts anything.