Bolt-ons
Bolt-on · quotedVoid management software for housing turnaround
Every day a property sits empty is rent nobody collected, and void turnaround is one of two numbers a housing client checks every week. This module runs a void through eight stages, from the tenancy-end notification to the day it’s let again. It counts the days from keys-in against your contractual target and holds the schedule of works that gets the place back to the re-let standard. Priced to your stock.
What the Void Management module does
- Runs a void through eight stages: notified, keys received, inspected, works in progress, works complete, ready to let, let, cancelled.
- Stamps a date at every stage, so the fortnight between inspection and anybody starting on site is there in black and white.
- Counts days void from keys received to let, or to today if the place is still standing empty.
- Holds a target turnaround in days, 21 by default, and flags the void once it goes past.
- Classes the void as minor, standard or major, so a clean and a touch-up don’t get averaged in with a full refurb.
- Keeps estimated cost alongside actual cost on the same record.
- Lists the works schedule line by line with trade, cost, an SOR code and a completion flag.
- Links the void to a job, so the operational work sits in the same system as the void episode.
Void Management: how it works
How is void turnaround time calculated?
From the keys-received date to the let date. If it isn’t let yet, the count runs to today, so a live void climbs on its own with nobody touching the record. Compare that against the target days on the void, 21 by default, and you’ve got the overdue flag.
NoteCalendar days from keys-in, which is the standard housing measure. Estimark doesn’t yet break the void down into rent-loss days and works-duration days separately.
What stages does a void go through?
Eight, each with its own date field. They’re the operational stages rather than a generic workflow, because a void almost always loses its days in the gap between two particular ones.
| Stage | Date recorded | What it means |
|---|---|---|
| Notified | notified date | Tenancy ending, keys not yet in |
| Keys received | keys received date | Clock starts |
| Inspected | inspected date | Scope of works known |
| Works in progress | works start date | On site |
| Works complete | works complete date | Schedule finished |
| Ready to let | ready to let date | Meets the re-let standard |
| Let | let date | Clock stops |
| Cancelled | n/a | Void episode abandoned |
How is the void works schedule priced?
Each line carries a description, a trade, a cost and an optional SOR code, because void works usually get priced against the same schedule as responsive repairs. Lines are ticked off one at a time with a completion date. That way "works complete" is something the schedule can prove, not something the site said on the phone.
- Estimated and actual cost sit next to each other on the void record. Variance is a subtraction, not a report somebody has to build.
- SOR codes on void lines mean the same rate set covers repairs and voids.
- Minor, standard and major keep your average turnaround honest, because you’re comparing like with like.
Void Management: at a glance
- Price
- priced on a quote
- Type
- Paid bolt-on, every plan
- Default target
- 21 days
- Stages tracked
- 8, each dated
Void Management
Quotedto your stock
Void Management is a paid bolt-on. It isn’t bundled with Pro, Enterprise or the free trial, so somebody has to switch it on for your company on top of whatever plan you’re already on.
Priced to your stock and your contract
- Quoted against the stock you look after, then billed on top of your plan.
- Available on Solo, Core, Pro and Enterprise alike.
- Switched on in billing settings, and off again when you no longer need it.
- Your plan still sets your seat count.
Questions
Void Management: frequently asked
How much does Estimark void management cost?
priced on a quote on top of your Estimark plan. It’s a paid bolt-on, switched on explicitly, and no plan bundles it.
What is a void property?
A rented property standing empty between tenancies. Void management is the work of getting it back to the re-let standard and let again quickly, because every void day is rent you don’t collect.
What is a typical void turnaround target?
The default is 21 days from keys received to let, a common contractual figure for a standard void. You set the target per void, so a major refurb can carry a longer one without dragging the overdue flag out of shape.
Does void management need the Reactive Maintenance module?
Yes. A void episode is recorded against a property in the maintenance property register, and that register comes with Reactive Maintenance.
Related
Reactive Maintenance
The property register a void episode is recorded against.
Schedule of Rates (SOR)
Price void works lines against the same SOR codes as repairs.
Property Compliance
Gas, electrical and alarm checks before a property is re-let.
For housing associations & councils
Awaab’s Law timescales, the Big Six compliance register and void turnaround.
For property maintenance firms
Repairs on SLA, appointment windows, schedule of rates and van stock.
Reactive maintenance & Awaab’s Law
Priority SLAs, statutory damp and mould timescales, resident reporting portal.
Pricing & plans
Solo £39, Core £129 and Pro £299 a month plus seats. Enterprise is quoted. Bolt-ons are priced separately.
Try it on a real job.
14 days, full access, every plan. No implementation fee.