Bolt-ons
Bolt-on · quotedProperty compliance software for the landlord Big Six
A board meeting asks one question about safety: which properties are out of date, today. This module answers it. Each recurring landlord obligation sits against each property with a last-inspection date, a renewal interval in months, a next-due date worked out from the two, and a status: compliant, due soon, overdue, no access, or not applicable. It’s priced to your stock.
What the Property Compliance module does
- Tracks eight compliance types per property: gas LGSR, electrical EICR, fire risk assessment, legionella risk assessment, asbestos, lift inspection, smoke and CO alarms, and EPC.
- Applies a default renewal interval per type, and lets you override it on a single property when your policy is tighter.
- Says where each interval comes from. Legislation fixes four of the eight. The other four duties are statutory but the law names no interval, so the number is ours and the register does not pretend otherwise.
- Computes status automatically: overdue once the due date has passed, due soon within 30 days, compliant otherwise.
- Treats a missing next-due date as overdue, never as compliant. An unknown isn’t a pass.
- Keeps "no access" as a status of its own, because a door that didn’t open is evidence you’ll want later.
- Holds the document reference, a link to the document itself, and the name of whoever carried out the inspection. Only some of these produce a certificate, so the field is not called one.
Property Compliance: how it works
What are the Big Six landlord compliance checks?
"Big Six" is what UK social landlords call the six recurring building-safety obligations: gas, electrical, fire, legionella, asbestos and lifts. Estimark tracks all six, plus smoke and CO alarms and the EPC. These are the intervals it starts you on, and where each one comes from.
| Obligation | Default interval | Record kept | Where the interval comes from |
|---|---|---|---|
| Gas (LGSR) | 12 months | Landlord Gas Safety Record | Fixed by law. Gas Safety (Installation and Use) Regulations 1998, reg 36(3)(a) |
| Electrical (EICR) | 60 months | Electrical Installation Condition Report | Fixed by law. Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, reg 3(2). Scotland and Wales have their own equivalents |
| Fire risk assessment | 12 months | FRA | Our default. The Fire Safety Order 2005 art 9(3) requires a regular review and names no interval |
| Legionella | 24 months | Legionella risk assessment | Our default. HSE says the law does not prescribe an annual or biennial review. The duty sits under HSWA 1974 s.3(2) and COSHH |
| Asbestos | 12 months | Survey / management plan review | Our default. Control of Asbestos Regulations 2012 reg 4 requires review at regular intervals and names none |
| Lift | 6 months | Lift / thorough examination | Fixed by law. LOLER 1998 reg 9(3), for equipment that lifts people. Goods-only lifting equipment is 12 months |
| Smoke & CO alarms | 12 months | Alarm check | Our default. The 2015 Regulations put the landlord check on the first day of a new tenancy, not on a yearly cycle |
| EPC | 120 months | Energy Performance Certificate | Fixed by law. Energy Performance of Buildings (England and Wales) Regulations 2012 reg 9(2)(a). The 10 years is a certificate’s life, not a duty to re-inspect on a cycle |
NoteFour of these numbers are the law: gas, EICR, LOLER and the EPC. The other four are ours. Fire, legionella, asbestos and alarms are every bit as much statutory duties, but no statute names an interval for them, so 12, 24, 12 and 12 are convention rather than rule. Edit the interval on any property record and set it to whatever your policy or your contract demands. Plenty of landlords run shorter cycles than the law requires, and on the four it leaves open, the number you pick is the one you would have to defend.
Is there such a thing as a legionella certificate?
No, and being sold one is a sign somebody is guessing. HSE states that health and safety law does not require landlords to obtain or produce a legionella test certificate. The duty is a risk assessment, and for most domestic rentals the landlord may carry it out themselves without being trained or accredited. That is not the same as saying it is optional. The obligation is real, it sits under the Health and Safety at Work etc. Act 1974 s.3(2) and COSHH with ACoP L8 and HSG274 as the guidance, and a larger or commercial system such as a care home, a cooling tower or a complex hot and cold water service carries monitoring and record-keeping duties well beyond a date in a register. Estimark holds it as a risk assessment with a review date, and the 24-month default is convention with no basis in L8.
How does Estimark decide whether a property is compliant?
It compares the next-due date with today. Past it, and the record is overdue. Within 30 days, due soon. Otherwise compliant. No next-due date at all counts as overdue, because a property nobody has inspected isn’t a property you can call compliant.
- Give it a last-inspection date and an interval and the next-due date falls out.
- "No access" stands on its own, so a gas check somebody turned up for and couldn’t do shows as an access problem instead of vanishing into the overdue count.
- "Not applicable" clears an obligation that was never going to apply, like a lift record on a bungalow, without deleting the row.
How is this different from the certificates Estimark already issues?
Certificates hang off a job. An engineer finishes the work and issues one. A compliance record hangs off the property and comes round again on a cycle whether anyone has been out or not. You’ll normally have both: the certificate is the evidence, the compliance record is the thing that keeps asking.
Property Compliance: at a glance
- Price
- priced on a quote
- Type
- Paid bolt-on, every plan
- Obligations tracked
- 8 types per property
- Due-soon window
- 30 days
Property Compliance
Quotedto your stock
Property Compliance is a paid bolt-on. It isn’t bundled with Pro, Enterprise or the free trial, so somebody has to switch it on for your company on top of whatever plan you’re already on.
Priced to your stock and your contract
- Quoted against the stock you look after, then billed on top of your plan.
- Available on Solo, Core, Pro and Enterprise alike.
- Switched on in billing settings, and off again when you no longer need it.
- Your plan still sets your seat count.
Questions
Property Compliance: frequently asked
How much is Estimark’s property compliance module?
priced on a quote on top of your Estimark plan. It’s a paid bolt-on, so it isn’t bundled with any plan or with the trial.
How often does a landlord gas safety record need renewing?
Annually. The gas LGSR interval defaults to 12 months, and the next-due date comes off the last inspection. It flags as due soon 30 days out, and overdue the day after it passes.
How long is an EICR valid for in rented property?
The EICR interval defaults to 60 months, five years, matching the standard requirement for rented domestic property. Edit it per property if your own policy is shorter.
What happens when a tenant refuses access?
Set the record to "no access". That’s a separate status from overdue, so a refused entry reads as something to escalate rather than getting buried in one overdue figure.
Do I need the Reactive Maintenance module for this?
Yes. Compliance records attach to properties in the maintenance property register, and that register comes with Reactive Maintenance. The two are built to sit on the same property record.
Related
Reactive Maintenance
The property register these compliance records attach to.
Void Management
Compliance checks are part of reaching the re-let standard.
Custom Forms
Build your own inspection form with photos and a signature.
For housing associations & councils
Awaab’s Law timescales, the Big Six compliance register and void turnaround.
For plumbers & heating engineers
CP12s, appointment windows, maintenance contracts and van stock.
Reactive maintenance & Awaab’s Law
Priority SLAs, statutory damp and mould timescales, resident reporting portal.
Pricing & plans
Solo £39, Core £129 and Pro £299 a month plus seats. Enterprise is quoted. Bolt-ons are priced separately.
Try it on a real job.
14 days, full access, every plan. No implementation fee.